Not every dealership manages its books the same way—which is why QuickBooks integration is included at no additional cost with every BCC Online Store. Choose the workflow that fits your business: start by downloading a QuickBooks file to review your sales, then switch to automatic QuickBooks Online syncing whenever you're ready. Both options are always available, so you're never locked into one approach.
Generate, import, done. No connection.
Set it once, forget it forever.
Every order becomes a balanced double-entry General Journal — the kind accountants trust. Each part of the sale lands in the account it belongs in, every entry is forced to balance to zero, and any rounding penny is tucked into the sales line so the entry never breaks.
order_total + card surcharge — matches what actually hits your bank.
Every promo you ran, tracked as a contra-revenue debit.
Sub-total of the goods sold — rounding pennies absorbed here.
sale_tax + order_shipping_tax — ready to remit.
Shipping revenue kept separate for clean margin analysis.
Surcharge from payment_transaction — makes cash match the bank.
Full audit trail. Each JournalEntry tagged with the order number as DocNumber.
Condensed to cash / net sales / tax. Fewer lines, still balanced.
One entry per day, split across every account. Tidy but detailed.
The six categories are just the starting point. On every connection, map each one to the real account name in your chart of accounts. On auto-sync, BCC reads your accounts live and auto-matches the closest name — you just confirm or override. If a mapped account doesn’t exist yet, it’s created for you.
On auto-sync, dropdowns are populated by fetching your QuickBooks company’s accounts in real time. Always current, never stale.
Picks the closest-named account for each category: exact match first, then substring, then token overlap. Override anything you don’t like.
Name an account that doesn’t exist yet and BCC creates it in QuickBooks with a sensible type/subtype. No back-and-forth.
The six default account names appear in the file — rename them on import in QuickBooks if your chart uses different names.
The automatic sync runs as a platform Scheduled Job — not a spreadsheet, not a cron your IT team has to babysit. Choose daily or monthly, run it now on demand, and rest easy knowing every posted order is tagged with a unique DocNumber so re-runs never create duplicates.
Pick daily to keep books current with yesterday’s sales. Pick monthly if you close monthly and prefer one big posting. Either way, hit Run sync now whenever you need to catch up.
Run more than one store? BCC won’t force all their sales into one bucket. Organize stores into groups — each group can point to its own QuickBooks company with its own delivery method, its own account mapping, its own schedule. Or keep everything in one company and separate with class tracking. Two presets scaffold the whole thing in a couple of clicks.
One group for every store — one QuickBooks company.
Each store gets its own group — its own QuickBooks company.
Tags each entry with a Class named for the store. Perfect for QuickBooks class-tracking reports.
Prefixes the memo with the store name. Works everywhere; class tracking not required.
No separation. All stores blend together in a single ledger — simple and clean.
Every download and every automatic sync is recorded in a history grid — the range of orders, the total, who ran it, and when. Re-download any past row as IIF or CSV. Delete a record and it disappears; your actual order data is never touched.
| Order range | Orders | Total | By | Date | Status | |
|---|---|---|---|---|---|---|
| #B-48108 – #B-48291 | 184 | $42,180.32 | Auto-sync | Jul 02 · 02:30 AM | Sent | Re-download → |
| #B-47924 – #B-48107 | 178 | $38,940.10 | Auto-sync | Jul 01 · 02:30 AM | Sent | Re-download → |
| #B-47800 – #B-47923 | 124 | $29,412.88 | Flo D. | Jun 30 · 4:12 PM | Downloaded | Re-download → |
| #B-47612 – #B-47799 | 188 | $40,220.55 | Auto-sync | Jun 30 · 02:30 AM | Error · retried | Re-download → |
| #B-47488 – #B-47611 | 124 | $27,915.02 | Auto-sync | Jun 29 · 02:30 AM | Sent | Re-download → |
No. QuickBooks integration is included free with every BCC Online Store, giving you the flexibility to manually export sales or automatically sync with QuickBooks Online.
Both work — the two differ only in how the data reaches QuickBooks. For QuickBooks Desktop, download an IIF file and import it. For QuickBooks Online, you can download a CSV, or connect once and let the API auto-sync post every order for you. Automatic sync only works with Online (that’s the version with an API); Desktop is file-import only.
You approve the connection through Intuit’s own secure sign-in (OAuth2). Choose the company you want to connect, and BCC captures the Realm/Company ID automatically. Client secret, refresh token, and access token are stored encrypted; the client secret is write-only in the UI. Auto token refresh means you never re-authorize just because the access token expired.
Because BCC charges the card surcharge on top of the order total, the cash that actually hits your bank is order_total + card_fee. That’s exactly what posts to your Undeposited Funds account — so your recorded cash matches the deposit, instead of coming up a little short every time. The card fee itself posts as a credit to the Card Processing Fees account, keeping the entry balanced.
Every entry is forced to balance to exactly zero. If a rounding penny is left over from tax or discount math, it’s absorbed into the Sales line so the entry never breaks. In practice you’ll rarely see one, but when it happens, it lands in the right place and reconciliation stays clean.
Yes — three detail levels. per_order is one JournalEntry per order (full audit trail, DocNumber = order #). daily_summary is one condensed entry per day with just cash / net sales / tax. daily_split is one entry per day, split across every account — tidy but detailed. Pick per connection.
Yes. Organize stores into groups, and each group can point to its own QuickBooks company with its own connection, mapping, schedule, and delivery method. Two presets scaffold this: “All together” (one group, one company) or “One per store” (a group per store, a company per store). Every store belongs to exactly one group; a default “All stores” group catches unmapped stores so no order is orphaned.
Yes — use a separation mode. class tags each entry with a QuickBooks Class named for the store (requires class tracking to be enabled in your QBO company). memo prefixes the memo with the store name. none keeps everything in a single ledger. Pick per group — you don’t have to make them all the same.
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